Southside Family Charter School
Board Meeting
Saturday, November 12, 2011
9:00 a.m. – 11:00 a.m.
at Southside Family Charter School
Present: Dana Neuhauser, Scott Heard, Beth Hart, Renee Anderson, Emily Robertson, Pete Oppenheim, Hilary Smith, Ben Kressel, Amber Augustin
Guests: Tania Montgomery, Shannon Hart, Erin Wisness, Eliza Goodwin
Agenda
I. Call to order – Beth Hart
II. Introductions of all present.
III. Review & Approve Agenda. Motion to approve the agenda by Pete, second by Renee. The agenda is approved.
IV. Review & Approve Minutes of Last Meeting. Motion to approve the minutes of last meeting by Scott, second by Pete. Minutes of last meeting are approved.
V. Director’s Report – Eliza Updates about curriculum/program, communications and outreach, fiscal management and fundraising, board development and support, staff development and management, family and community involvement.
Hilary offers to provide a testimonial for ongoing development work. Emily is willing to help with phone calls.
VI. Open Forum for Community Input – no report
VII. Board Committee Reports
a. Finance – Scott October, 2011 Financial Reports
Budget Revision Handouts: Financial Report to the School Board October 2011; Balance Sheet Through October 2011; FY2012 Income Statement Through October 2011; FY2012 Revised Budget #1 Proposal; FY2012 Cashflow Schedule
Auditors will be at the next board meeting to provide a financial oversight training. Holdback from last year was received October 30.
Budget is turning out better than expected due to decreased salary expenditures, lower health care costs than expected, and a higher fund balance than expected from last year. General fund ending balance has increased to 15% from 12%, which was our initial goal. This also positions us well for next year’s budget. Positive changes to the budget also indicate that we will probably not need to draw on our line of credit as extensively
as thought, though we still may pursue an increase in the line of credit.
Budget needs to be published on the website by November 30.
Motion to accept the FY 2012 Revised Budget #1 Proposal by Ben, second by Hilary. FY 2012 Revised Budget #1 Proposal is accepted.
b. Planning – Dana Accountability Plan
Strategic Planning Committee is currently working to align our current accountability plan with VOA’s standards. Tania and Eliza are working with Lange on this. Committee is also working on how the accountability and strategic plan work together. The committee is revising the strategic plan to better reflect the culture of the institution in a cost-effective manner. The next meeting is immediately after the December board meeting.
c. Policies – Renee The policy committee met and is working on updating policies as needed. The committee will meet in a month and bring updates and changes to the board.
VIII. Other Committee Reports
a. Development Update – Eliza Handout: FY 2012 Development Report July 1, 2011-Present We are at just over half of our grants goal. We are at about 15% of our individual contributions goals, and at about 20% of our overall development goals.
IX. New Topics – none.
X. Continuing Topics
a. Authorizer Update – Eliza Staffing changes at VOA have resulted in Stephanie Olson as our new liaison at VOA starting December 1.
Next meeting we will have a chance to see Molly’s review from her site visit in September.
b. AYP Status and Process – Tania We are currently setting up Supplement Education Services. About 10 parents expressed interest in having their students participate in SES. Tania is working to set up contracts with providers of SES services for students. School improvement plan is also in process, and due in December.
XI. Discussion of Board Meeting
a. To what degree do you agree with the following statement: “The issues we covered today were important to our mission?”
b. What were the most valuable contributions we made to the good of SFCS today? Pete: A new, more sustainable budget is very important
Hilary: Happy to hear about planning happening on committees that keeps us focused on kids
XII. Adjourn. Motion to adjourn by Pete. Meeting is adjourned at 10:15.
